In the last installment of this two part series, Host Tim Faller goes in depth about Pull Planning, and how he thinks it can change the way the residential remodeling world schedules projects. Instead of creating a schedule from start dates, the focus is centered around end dates, and guest Jack Miller is here to talk about how this technical tool can eliminate the huge costs and high stress from production scheduling delays.
Jack started Jack Miller Contractors in 2007 with the vision of a team of highly skilled professionals working together to deliver exceptional projects, a vision which has since come to fruition. He also leads his parish Buildings & Grounds committee and is on the advisory committee to Charles H. McCann Technical School.
Tim, Steve and Jack talk more about:
Transitioning to Pull Planning
Pull Planning timelines
Get Inside Information from Tim Faller Every Month!
Don’t miss Tim’s stories from the road as he works one-on-one with some of the best remodelers in the US & Canada. Each month Tim shares tips, tactics and anecdotes from his consulting work, brings us up to speed on the home front in New England and gives us a few key announcements for the upcoming months, like where he will be appearing and speaking.
Bridging the gap between new home construction and remodeling can seem pretty intense. There can be a lot of bias from each side about which is better or quite frankly, which is easier.
Hearing the perspective of someone who has had experience from both sides can help both new home builders and remodelers understand the benefits of each, and in this episode, guest Scott Fridrych does just that.
Scott has spent two years as the project manager at Liv Companies, and was brought on to lighten the workload between the owner and supervisor, allowing them to focus on building the company.
Scott has a BA in construction management from Ferris State University and brings over 20 years of experience in residential construction to this episode to talk about the transition from new home building to remodeling.
Tim, Steve and Scott talk more about:
What it’s like going from a production builder to custom remodeling
Why a production builder might make that transition
More about Liv Companies
Are you and your team struggling with estimating?
Unable to Win Contracts? Or, Getting the work, but not making a profit?
Whether you are an owner that handles the estimates or the estimator for a company, you will find a gold mine of information in the Art of Estimating Masterclass, led by Tim Faller, on April 13th & 14th.
In shifting and changing roles within an organization, there are many paths we could take to get to the destination we desire.
This is also true for implementing Project Management systems.
The 3 most commonly used these days are The Lead Carpenter system, the Project Manager system, and then a hybrid of these two.
What we find is that companies have trouble either shifting from one to the other or getting caught in one system when they should be moving to the other.
The transition from the Lead Carpenter system typically occurs when volume and job size demand a shift in personnel and oversight.
Our guest in this episode, Rob Moss, has made the transition from Lead Carpenter to Project Manager and shares his thoughts on the process.
Rob is the Director of Production for Sun Design Remodeling in Northern Virginia, and serving the Washington DC metropolitan area. He has been with Sun Design for 15 years, starting as a lead carpenter and transitioning into the Director of Production role 4 years ago.
Tim, Steve and Rob talk more about:
Background and description of Sun Design (volume, staff size,type of work, etc.).
How production was operating before the shift.
What the motivator was that prompted the change.
Process and timeline of shifting from one system to the other.
How focusing on customer service and satisfaction was maintained.
Things Rob would do differently if he were to go through the shift again.
As you have likely heard us request ideas for show topics and guests, we are happy to deliver with this episode, focusing on the importance of daily planning. This topic can be slightly different depending on the size of the project; this episode is focused on regular sized projects and we will cover planning for larger projects in a future episode.
To explore further, Tim and Steve welcome Billy Andrews to the show to look more closely at how he manages the process, how he put the tools down long enough to actually plan, and look at how he overcame the barriers that popped up along the way.
As he’s stated many times, Tim wants to see punch lists eliminated completely. The punch list can be an invitation for clients to find fault for remodelers. In new home building, there’s a part of the budget set aside to take care of the punch list. It can be a drain on profits.
Derek Stone built a business, in part, by completing punch lists and warranty work for other building companies.
In this episode, Derek talks to Tim and Steve about a different side of the building business, and how his systems and training can help your remodeling company.
Derek is the CEO of Stone’s Repair and Remodel in Nashville, TN. Derek started his company as a one-man show in 2011. After working 80 hours a week, for three years, and missing his family, he learned the principle of leverage. He hired his first subcontractor, and within the next nine months, he hired 10. In 2017, he had over 28 subs punching houses for 14 different builders. In those three short years, he went from $68,000 in revenue to 1.2 million.
About 60 percent of Derek’s business is punch list and warranty work, primarily for new tract home builders. His company also does pressure washing and screen enclosures. He says he’s personally done about 7,000 houses himself. He contracts with local building companies to complete the work. Derek talks about his slice of the building and remodeling business, as well as his approach to systems and training, including:
How long it takes
Scheduling his subcontractors
What he learned from Chik-fil-A
Creating replicable systems
Training for skill sets
Working strategically with partners
His profit-sharing plan
And more …
If you or your team would like to see examples of his training approach for his sub-contractors, Derek has videos on his YouTube channel.
Did You Miss Build Aid?
Did you miss it? Thousands of remodelers, builders and industry professionals attended the Live, two-day virtual conference and got to hear 20+ speakers share tips, advice and strategies on “surviving and thriving” during these challenging times…
But we have Good News… We are keeping the Virtual Event Center open for a few weeks so you can access the recorded sessions and visit with the sponsors and partners that made it all possible. Visit https://buildaid.live/ to learn more.
Editor’s note: We’re all working remotely, away from the podcasting studio, so we’ve dug into the virtual vault to bring you this episode. With so many projects on hold due to Covid-19 emergency orders, take some time to get your systems and processes ready for better days.
Developing a system that makes your kitchen and bath jobs more profitable has to include getting those all-important selections done early in the process — before the job even starts.
In this episode, Tanya Donahue discusses that process with Tim and Steve, and why it results in exceptional client experiences, and make everyone in the company happy and more productive.
Tanya is the president of Rhode Island Kitchen and Bath, and provides her team and her clients with proven strategic capabilities, backed by her strong record of success. She’s spent more than 25 years in the home building and remodeling industry, and her main focus is to create, communicate, and implement the organization’s vision, mission, and overall direction. Tanya is a member of the Rhode Island Builders Association, served as co-chair of the Remodeler’s Committee and is a former member of the board of directors. She was selected as a 2017 Industry panelist for Harvard University’s Joint Center on Housing Studies, and was a judge of the 2018 National Qualified Remodeler Design Awards. She was also the recipient of the 2017 ProRemodeler Extreme Sales Award.
At the company, when a job packet goes to production from sales, it has every selection made, right down to the color and manufacturer of the caulk to be used. So much money is lost when something is missing on the job. If your company isn’t doing it this way, Tanya says, it may seem overwhelming, but she tells you how to get your organization on board with making selections before the job starts, including:
Making the client the boss, sort of
Getting buy-in from sales and design
How it increases productivity in design and sales
Including photos in the job packet for easy identification on site
Starting with the must-haves
Controlling the client through education in the process
Figuring out how clients make decisions
Why cabinets can drive their start date
Starting with a reservation form, and using it as a reality check on the schedule
The power of the visual production board
How to do it without a showroom
And more …
Integrating sales and production in a continuous communication loop from start to finish is key to the whole process.
Don’t Miss Build Aid on April 1-2…
We want to give back to an industry that has supported us through good times and bad, and so we’ve created Build Aid, a FREE, two-day virtual event to help support our members, associates, and friends in the remodeling community.
Join us on April 1-2 as we explore various ways your business can navigate these tough times, and position yourselves as a leader when the world begins to recover and re-build. Click Here for more information & registration
Training to help move team members up the ladder is important to any remodeling company and its ability to move fast and make money.
Chris Peterson has seen the importance of training from his first days in the field as a carpenter through to his present leadership position. He says it’s a concrete way to coach and promote great people from the ground up.
In this episode, Chris explains his company’s training methods to Tim and Steve, and shows you how to create your own education program.
Chris is a co-owner and vice-president of production at Schloegel Design Remodel in Kansas City, MO. Chris has been with the company for more than 23 years. He started in the field as a carpenter and progressed to lead carpenter, project manager, and production manager. In 2018, he purchased the business with his partner, Charlie Schloegel. He’s seen the need for better training from many angles.
There’s a real connection between emphasizing training and successful financial growth, says Chris. His company has started Schloegel University, which is in its initial growth phase. Some of the training is after hours on a volunteer basis, and there are mandatory meetings. Chris explains why making it cross-functional with classes that include field and office staff is important, as well as:
Reactionary vs. proactive training
Explaining how quality ties into profitability
How much to spend on training
Structuring a training program
Understanding education is already happening
Setting standards so things are done the same way, every time
Putting the responsibility on the learner
Creating enthusiasm around the process
And more …
Dedicating the time to training, even if it’s informal, will help your people be successful, leading to better quality and more jobs for your company, says Chris.
If you’ve ever had to deal with legal action in your remodeling business, you know it can be a nightmare. The best thing you can do is to keep you and your projects out of the legal system.
Dennis Dixon has used his experience as an expert witness and investigator to help business owners understand the link between the legal system and the health of their business.
In this episode, Dennis talks to Tim and Steve about how to keep you and your projects out of the legal system through preventative measures, management, and oversight.
Dennis is a 35-year veteran author, builder, and consultant, and is the president of Dixon Ventures in Flagstaff, AZ. His book, Finding Hidden Profits contains proven management, policy, and contract content solutions to keep any construction or design pro in the profit stream.
His entry into the legal system began 25 years ago, when lawyers would ask him to investigate projects that were the subjects of lawsuits. Dennis says about 75 percent of these disputes arose from mishandled change orders, with the underlying causes of poor documentation and communication. He talks about how to help keep your company out of legal trouble, including:
Getting everything in writing
The problem with allowances
Why you need good planning and specs
Asking how clients will use a space to get a deeper understanding
Resolving disputes before taking any legal steps
When to take the hit on a change order
The power of a real letter, not an email
Taking emotion out of the process
Addressing dispute resolution in your contracts
How to prepare for arbitration or a lawsuit
Why the party with the most paperwork wins
And more …
Maintaining good communication with clients will help head off disputes — and that includes the hiccups and problems too. Being transparent and documenting everything is the key to avoiding legal trouble.
Today’s guest believes that training tradespeople is an overlooked part of solving the labor crisis the remodeling and construction industries continue to face.
Ian Schwandt says that lead carpenters are in the best position to have a positive effect on the development of young tradespeople. As a lead carpenter, he practices what he preaches.
In today’s episode, Ian talks to Tim and Steve about teaching young tradespeople to see, understand, and think about why they’re doing something, rather than only demonstrating the mechanics of the task.
Ian is a lead carpenter and estimator with Hudson Valley Preservation in Kent, CT. He started with the company in 2017 as lead carpenter after working with the owners as a carpentry sub. He took over estimating in 2019, and rebuilt the Excel-based estimating program. He wrote a four-part series about the idea of the Worker-Centered Crew in JLC.
Taking on the estimating task gave him added insight into how crews are put together, how they’re trained, and what they’re capable of. Ian started as a laborer out of high school, but found he loved carpentry work. He got a four-year apprenticeship program when he joined the carpenters union in Milwaukee, WI. His training there put him on a life-long path of learning. He talks about his views on training, and others can approach it, including:
The Triangle of Obligations
The importance of being organized
Setting your field team up for success
Building teaching time into the labor burden
Teaching how to cheat
The difference between working from the neck up and neck down
Explaining the “why” of the whole project at the beginning
Using YouTube videos and magazine articles to prepare your field staff
Putting a package of PDFs together that can be accessed on site
Asking the right questions to make workers think and understand the work
Creating a working environment that will attract young workers