planning

Ep.70: Mastering the Look Ahead, Part 2, with Ben Reynolds

When you work in a remote area, where your materials are shipped on barges to small islands, and a quick lumber yard run just isn’t possible, everything just takes longer. 

So having all the details planned ahead is crucial, says Ben Reynolds.

In this episode, Ben talks to Tim and Steve about the challenges of working in Ontario’s cottage country, and how accurate look aheads are a key component in getting jobs done on time.

Ben has been the production manager at Kawartha Lakes Construction, Lakefield, ONT, Canada, for five years. Prior to that, he was a project lead — the lead carpenter managing a job site. Before joining KLC, he ran his own small company which mainly focused on new post-and-beam construction. When he was wearing the tools, his projects always hit the pre-set milestones, and he had an extremely high success rate of delivering a project on time.

KLC has different challenges than many other design-build companies, especially logistically. They deal with limited parking, moving material on boats and barges, and remote job sites. So planning ahead is key. And part of planning is looking back, keeping an accurate history of what it takes to complete a project. KLC has detailed time sheets, and can refer to experiences in the past to get accurate ideas on what it truly takes to complete a project. Ben talks about what KLC’s production process looks like, and how they plan ahead, including:

  • The different people that need to be involved
  • The two-year look ahead
  • The five-day plan
  • How to use your historical data
  • Eating the elephant one bite at a time
  • The level of detail needed in the five-day plan
  • The master production brief
  • Achieving better time management
  • Getting buy-in on the plan
  • Solving conflicts in planning
  • How to run an efficient production meeting
  • And more …

If you missed our first episode dedicated to creating your own version of the look ahead, listen to Episode 64: Job Site Look Ahead with Tom Batman & Mike Topper, of Harth Builders in Spring House, PA. 

Ep.64: Job Site Look Ahead with Tom Batman & Mike Topper

The things on a job site that cost extra time and money could be cut down, if not eliminated, through careful, detailed planning. That’s where the job site look ahead makes a huge difference.

Lumber yard runs, selections that haven’t been made, and just about anything else that comes up can be identified if you’re planning ahead.

In this episode, Tim and Steve talk to Tom Batman and Mike Topper about how their company moved to a systemized planning process.

Tom has been with Harth Builders of Spring House, PA,  for more than 15 years. He tarted as a subcontractor, and eventually was hired as a full-time employee. He worked his way up from a carpenter to Lead Carpenter to Project Manager, and is NARI-certified as a Lead Carpenter and Project Manager.

Mike Is a NARI-certified Lead Carpenter who joined Harth after relocating from Portland, OR, in 2015.

Harth turned what Tom calls a “corporate corner” and began making systems and lists to get everyone on the same page. Project Managers get involved at the front end of a project — it gives production a greater say in how the logistics must work in the real world. Lead Carpenters get involved at the handoff, when the PM and the LC put together a full schedule, and stay three weeks ahead throughout the project. It takes tracking it every day, and Tom and Mike tell you about how to incorporate the look ahead, including:

  • Making the time every day
  • The different roles the PM and LC take
  • Workin on clear communication
  • The on-site job board
  • The kind of information to emphasize
  • Labeling each day for in-house and trade work
  • The detail you need and what just causes extra paperwork
  • How to work it with your cloud-based schedule on a project management system
  • Scheduling deliveries
  • What selections can hang out for a little while
  • The 3-2-1-1 system
  • The Accountability Checklist
  • And more …

Including how to start your own Look Ahead system by getting it all in writing and spending the time upfront in the sales phase.

These Are the Types of Topics…

Imagine a room full of Remodeling Production Professionals… People just like you, trying to improve the way your company operates and delivers impeccable work at a high profit… The Topic of today’s podcast is a perfect example of the types of things we will cover at the 2019 Production Conference in Orlando in September.

This annual event will bring more than two hundred Production Managers, Project Managers, and Lead Carpenters together for a one-day journey through the inner workings of some of the industry’s most successful and efficient Production Departments. Click Here for More Information & to Register Today!

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